Funding for Higher Education (HE) study

What happens after I accept my offer?

When you have accepted your unconditional offer of a place on your chosen course, we send you the details of how to access the application with login details for your online UHI Records account. 

Once you have completed your online funding application in your UHI Records account, you will be able to track its progress there and pick up any letters we send you about your award.  We do not send letters or reminders through the post, we only use your UHI Records account. Your UHI Records account will be your central point for your college life, offering you many services and tools including your funding.

If you have been made an award then the letter will tell you how much you have been awarded and when the payments will be. You will have a separate letter for each fund. 

There are also accompanying documents which tell you how we have calculated your award and any additional forms you might claim funds for:

• Your Award Letter explained
• Terms and Conditions of Award
• Additional Course Materials Costs
• Placement Travel Expenses

We also have forms for you to complete should you want to Change Bank Details where your fund will be paid into.

If you have been awarded funds for childcare costs, then you will also need to submit a 2023 - 2024 Childcare Expense Claim Form / 2024 - 2025 Childcare Expense Claim Form each week to get the payments (you do not need to do this for payments to the College Nursery).

You can also see a summary of all the fund payment dates and the status of each of your payments through your fund statements.  We recommend that you familiarize yourself with your UHI Records account as soon as you have access and check it regularly for updates.

Childcare Funds

Applications for assistance from the Childcare Funds are made through your UHI Records account.

For part time students, any award for childcare will be made from the Discretionary Fund as the HE childcare fund is limited to full time students only. However, we assess and treat eligibility for childcare support in the same way, we just make the award from the Discretionary Fund.

HE students apply for childcare funding through the HE Childcare and Discretionary Fund Application on your UHI Records account. If you wish to apply after you have already completed one of these applications, you should request a “Re-assessment/Appeal” through your UHI Records account.

Childcare funds are limited, therefore you are encouraged to apply for your funding as early as possible as applications are awarded on a first come first served basis. 

What you need to know about childcare fund awards:

• Payment will be made to students (except for College Nursery).
• You must use Care Inspectorate registered formal childcare providers.
• We will calculate your funded childcare on your timetabled classes, normally 3½ - 4 days per week.  If you choose to contract for more childcare hours per week, you will be responsible for all of the additional childcare costs.  Adjustments will be made for timetable changes and placements.
• Childcare fund eligibility is means tested on your family income.  Only households with a family income of less than £60,000 (from the list of income sources below) will be considered for assistance.

We take the following income into consideration when applying the Contribution Rates:

• Un/employment or Pension Income for your Partner (from P60)
• Working Tax Credits (Tax Credit Award Notice)
• Child Tax Credits (Tax Credit Award Notice)
• Standard and Child Elements of Universal Credit allowance (Tax Credit Award Notice)
• Other income such as Maintenance, Rental income, etc. (CSA/Solicitors letter, Tax Return, Bank Statement etc.)

We will not take the following income into consideration: 

• Un/employment Income for you, the student
• Student Bursary or Student Loans
• Child Benefit

This provides for a maximum childcare fund award of up to £20,000 per student based on the full time, standard 36 term weeks (award will be adjusted on a pro rata basis per course) £8.93 per hour.

You must complete a Childcare Expense Claim for each week and for each child that attends a Nursery/Childcare provider. Download a 2023 - 2024 Childcare Expense Claim Form / 2024 - 2025 Childcare Expense Claim Form or you can request a form from Student Services.

Childcare awards are for term weeks only. Childcare is not payable for College holidays or closure days unless as a result of severe weather conditions.

Childcare awards are payable for timetabled classes and reasonable travel between the childcare provider and college.  Students are normally timetabled for 3½ - 4 days per week. 

It is expected that parents will use the Government Funded Nursery provision for 2 to 5 year olds, where eligible (2 ½ hours per day). Maximum hours funded per week is 23 ½ hours.

Maximum hours funded per week is 36 hours for children not eligible for the 2 to 5 Government funded childcare places.

The College will pay these funds weekly, two weeks in arrears.  Please check the Childcare Expense Claim forms for the payment schedule.

Where your course is timetabled but the school is on holiday or has in-service days, your childcare award will be adjusted for the additional hours. 

Award payments are for the duration of the course (your letter will show a total award for the year but the adjustments mentioned above will be applied as and when they arise).  Payment will be released per your claim provided if it does not exceed the weekly average of your award.  If your claim is for more than the average you will be limited to the average amount to ensure you have funding for each week of the course.   

If you incur childcare costs before receiving a response from the Childcare Funds and you are not awarded funding, you will be liable to cover these costs yourself.

If your attendance on the course falls below the attendance requirement, payment of your childcare costs may be withheld.

Discretionary Hardship Funds

Discretionary Hardship Funds

The Discretionary Hardship Fund is primarily aimed to help you with the cost of rent/mortgage where you or you and your spouse/partner are not entitled to Housing Benefit/Housing Element of Universal Credit and you do not have adequate funds. Priority is given to single and mature students.  Awards normally have a maximum amount payable of £4,000 per year.

The funds are paid two weeks in arrears. Please check your award letter and statement (available on the funding area of your UHI Records account) for details of dates and amounts.

To be considered for assistance you will need to;

• have a tenancy in your name and
• be registered at that address for council tax purposes.

Students who qualify for Council Tax Exemption still need to be registered at the property and provide a council tax statement.

The financial support for help with living costs for UHI student accommodation is subject to the same £97.56 weekly maximum award. Assistance for other forms of hardship will be considered upon application.

General Living Cost Support and Emergency/One off assistance

General Living cost support is normally provided through EMA weekly allowance, FE Bursary Maintenance Allowance for FE students and either SAAS Bursaries or Student Loan for HE students.  However, in recent years COVID and the initial Cost of Living Crisis has resulted in the College being able to use the Discretionary Hardship Fund and additional funding allocations for the immediate impact of these unforeseen circumstances.  We aim to help you through the rent/mortgage support for single students mentioned above.  It is anticipated that if you are living in a family home, your family will have access to additional living cost support through benefits allowances if your household has a low income.  It is anticipated that where possible you will take up employment opportunities to maximise your income before an application for additional living cost support would be considered.

Applications for Emergency/one off assistance from the Discretionary Hardship Fund, can be made through the Funding area of your UHI Records account using the Appeals/Re-assessment Request option and should include the following information before the application is considered.

Please be aware that applications for Emergency/one off assistance refers to the type of issue you are facing and does not mean that funds can be made available immediately. 

Your application should include:

• a full description of the financial difficulties you face and why you cannot meet these costs from your own funds
• two recent and consecutive months bank statements for you and partner (if partnered)
• an Income and Expenditure declaration (UHIFEC4 form available on the useful documents page of your UHI Records account)
• three months recent and consecutive pay slips for student and partner (if partnered)
• documentation showing you have applied for and been refused other appropriate funding, such as your local authority’s Welfare Fund or Key Fund

Where your application does not include these details, this will lengthen the time it will take to be considered.

In some circumstances, an application may be considered by the Discretionary Hardship Panel. The panel will normally consider assistance where the need exceeds £500.

The Panel will meet as applications require, subject to staff availability. You will be notified about the outcome of the Panel’s decision through the Letters page in the funding area of your UHI Records account.